ownCloud Roles — ownCloud 10.0.10 Server Administration Manual 10.0.10 documentation

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# ownCloud Roles

ownCloud supports eight user roles. These are:

- Anonymous
- Guest
- Standard User
- Federated User
- ownCloud Group Administrator
- ownCloud Administrator
- System Administrator
- Auditor

The following information is not an in-depth guide, but more of a high-level overview of each type.

## Anonymous

- Is not a regular user.
- Has access to specific content made available via public links. - Can be password-protected (optional, enforced, policy-enforced). - Can have an expiration date (optional, enforced, enforced dependent on password).
- Has no personal space
- Has no file ownership (ownership of uploaded/created files is directed to sharer).
- Has no use of clients.
- Quota is that of the sharer.
- Permissions are those granted by the sharer for specific content, e.g., view-only, edit, and File Drop.
- Can only use file and viewer apps, such as PDF Viewer and Collabora Online.

## Guest

- Is a regular user with restricted permissions, identified via e-mail address.
- Has no personal space.
- Has no file ownership (ownership of uploaded/created files is directed to sharer).
- Has access to shared space. The permissions are granted by the sharer.
- Is not bound to the inviting user.
  - Can log in as long as shares are available.
  - Becomes deactivated when no shares are left; this is the shared with guests filter.
  - Reactivated when a share is received.
  - Administrators will be able to automate user cleanup (“disabled for x days”).
- Can use all clients.
- Fully auditable in the enterprise edition.
- Can be promoted to group administrator or administrator, but will still have no personal space.
- Apps are specified by the admin (whitelist).

Note

The Shared with Guests Filter

This filter makes it easy for sharers to view and remove their shares with a guest, which also removes their responsibility for guests. When all of a guest’s shares are removed, the guest is then disabled and can no longer login.

## Standard User

- Is a regular user (from LDAP, ownCloud user backend, or another backend).
- Has personal space. Permissions are granted by the administrator.
- Shared space: Permissions as granted by sharer.
- Apps: All enabled, might be restricted by group membership.

## Federated User

- Is not an internal user.
- Can trust a federated system.
- Has access to shared space through users on the considered ownCloud system.
- Can share data with the considered system (accept-/rejectable).

## ownCloud Group Administrator

- Is a regular user, such as from LDAP, an ownCloud user backend, or another backend.
- Can manage users in their groups, such as adding and removing them, and changing quota of users in the group.
- Can add new users to their groups and can manage guests.
- Can enable and disable users.
- Can impersonate users in their groups.
- Custom group creation may be restricted to group admins.

## ownCloud Administrator

- Is a regular user (from LDAP, ownCloud user backend, or another backend).
- Can configure ownCloud features via the UI, such as sharing settings, app-specific configurations, and external storages for users.
- Can manage users, such as adding and removing, enabling and disabling, quota and group management.
- Can restrict app usage to groups, where applicable.
- Configurable access to log files.
- Mounting of external shares and local shares (of external file systems) is disabled by default.

## System Administrator

- Is not an ownCloud user.
- Has access to ownCloud code (e.g., `config.php` and apps folders) and command-line tool (occ).
- Configures and maintains the ownCloud environment (PHP, Webserver, DB, Storage, Redis, Firewall, Cron, and LDAP, etc.).
- Maintains ownCloud, such as updates, backups, and installs extensions.
- Can manage users and groups, such as via occ.
- Has access to the master key when storage encryption is used.
- Storage admin: Encryption at rest, which prevents the storage administrator from having access to data stored in ownCloud.
- DB admin: Calendar/Contacts etc. DB entries not encrypted.

## Auditor

- Is not an ownCloud user.
- Conducts usage and compliance audits in enterprise scenarios.
- App logs (especially Auditlog) can be separated from ownCloud log. This separates the Auditor and Sysadmin roles. An `audit.log` file can be enabled, which the Sysadmin can’t access.
- Best practice: parse separated log to an external analyzing tool.

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